As we enter hurricane season in Florida, it’s critical for Condominium and Homeowners associations to proactively prepare. During a State of Emergency, Florida law (Chapters 718 & 720, Florida Statutes) grants associations emergency powers that allow them to:
- Reschedule meetings with limited notice
- Relocate the association’s principal office
- Work with local governments on debris removal
- Restrict access to damaged or unsafe areas
- Shut down utilities (e.g., elevators, water, power) as needed for safety
- Levy special assessments without a vote of the owners
These powers help associations act swiftly to protect people and property when time is of the essence.
Pre-Storm Actions for Associations:
- Document the Property
Take clear, date-stamped videos and photos of association property (buildings, amenities, equipment, landscaping) to support future insurance claims. Store digital copies in multiple secure locations. - Secure Potential Hazards
Remove or tie down anything that could become a projectile in high winds—furniture, planters, maintenance tools, decorations, and loose landscaping materials. - Review and Maintain Equipment
Check backup generators, fire alarms, pumps, and elevators. Replace batteries in emergency lighting and test all safety systems to ensure functionality during a power outage. - Install Shutters and Protect Windows
Install hurricane shutters or board up common area windows. Strongly encourage unit owners to do the same. - Maintain Communication Channels
Ensure resident contact information is current. Provide clear instructions for receiving updates via email, text, or the association’s website. Distribute your community’s hurricane preparedness plan. - Print Essential Documents
Power and internet may be lost. Have printed copies of key documents: contact lists, insurance policies, vendor info, evacuation plans, and emergency procedures.
Post-Storm Priorities:
- Inspect and Document Damage
Take new date-stamped photos and videos to capture any storm-related damage. This helps preserve insurance claims and supports repair efforts. - Clear Access Points
Remove debris from entryways to ensure residents and emergency personnel can safely access the property. - Hold Emergency Meetings
Use board or member meetings (virtual or in-person) to share updates, coordinate repairs, and address resident concerns. - Track and Prioritize Repairs
Create a detailed list of necessary repairs, including the location and nature of the damage. - Keep Residents Informed
Regularly update your website, send email alerts, and post notices in high-traffic areas to keep everyone aware of developments and safety information.
Watch Our Recorded Lunch & Learn: “Hurricane Preparedness – Be Ready Before the Storm”
